COVID GUIDELINES

(As of March 3, 2022)

Required Action: All attendees, guests, and vendors are required to follow the policies outlined below to enter the 2022 Defense Communities National Summit (DCNS) event. Please carefully review the (1) Entry Requirements, (2) Health and Safety Agreement and Liability Waiver and, (3) Event Protocols policies provided below, including a submission on the Required Forms: (a) Proof of Vaccine or plan for using (b) Testing Option. This required information must be provided prior to the commencement of the event on March 7, 2022. Individuals who fail to submit required information will not be granted access to the 2022 National Summit. There are no exemptions to this requirement.

Important Note:  Attendees at Installation Innovation 2021 who were cleared by providing proof of vaccination will be able to extend their clearance for this event. Please note on the form below if you were previously cleared. Only clearances based on vaccination status are eligible for this clearance, attendees opting for testing will need to follow testing requirements outlined for the event.
ADC reserves the right to modify these policies and will notify attendees of changes if they occur.
National Summit Participation Form

ENTRY REQUIREMENTS TO PARTICIPATE IN THE 2022 DEFENSE COMMUNITIES NATIONAL SUMMIT

ADC is committed to a successful, productive, and safe in-person National Summit and is asking all attendees to adhere to the following protocols:

Vaccine/Testing Requirement

For entry into the 2022 Defense Communities National Summit (in-person) or to participate in any related events hosted by ADC, all individuals must: (1) provide proof of vaccination or (2) proof of a negative test result from a COVID-19 test obtained within three days before arrival at the conference venue.

A person is considered fully vaccinated 14 days after their second dose of a two-dose vaccine series, such as the Pfizer and Moderna vaccines or any World Health Organization-approved vaccine for international participants listed below:

  • Oxford/AstraZeneca
  • Serum Institute of India/Covishield
  • Sinopharm (Beijing)
  • Sinovac/CoronaVac

Or 14 days after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.

If vaccination proof is not provided, attendees may provide a negative COVID-19 PCR or Rapid test result within 72 hours before the first day of the event. A molecular PCR (polymerase chain reaction) is preferred. If not available, an antigen test administered by a pharmacy, lab, or medical professional is required,  preferred, but ADC will accept self-administered home testing results.

Proof of Vaccination/Testing

The following are acceptable as proof of vaccination:

  • A CDC-issued vaccination card including the name of the person vaccinated matching registrant, the type of vaccination provided, and the date that the (last) dose was administered.
  • A state issued copy of the vaccination record, matching registrant, the type of vaccination provided, and the date that the (last) dose was administered.

The following are acceptable as proof of a negative COVID-19 Test:

  • A digital photo of negative COVID-19 test result that includes the name of the guest.
  • A printed photo of negative COVID-19 test result that includes the name of the guest.

Proof of vaccine or testing will be submitted via a third-party system provided by ADC and attendees will be required to use the system; ADC will assist people in uploading their information on-site as needed, but will not collect, view or manage attendee health information directly.

Masking

ADC is following CDC guidelines: The current CDC COVID Community Levels for Arlington, VA and Washington, DC are: LOW.

Wear a mask based on your personal preference, informed by your personal level of risk.

ADC’s COVID-19 policies pertain to the event space in the Crystal Gateway Marriott where the 2022 Defense Communities National Summit will be held. ADC has no control over policies and procedures outside our event space.

HEALTH AND SAFETY AGREEMENT AND LIABILITY WAIVER

The Association of Defense Communities is committed to providing a safe environment for all event participants at the 2022 Defense Communities National Summit, including attendees, exhibitors, sponsors, speakers, volunteers, staff, and representatives of the venue, service providers, and other contractors. By attending DCNS and associated meetings/events, attendees agree to abide by our Health and Safety Agreement and Liability Waiver.

Due to circumstances created by COVID-19, there is a heightened degree of personal risk and responsibility. Because COVID-19 is extremely contagious and is spread mainly from person-to-person contact, while participating in DCNS and associated events at the Marriott Crystal Gateway (venue), you agree to abide by all health and safety guidelines and recommendations promulgated by federal, state, and local government agencies and officials, ADC, and the venue. ADC will be taking all legal, prudent, and advisable measures to reduce the risk of transmission of COVID- 19 between people while attending this event. Despite our best efforts, we will be unable to reduce the level of risk to zero and cannot guarantee that participants will not become infected with COVID-19.

Responsibility for well-being is shared among the organizers, venue, and event participants. As stakeholders, we all have a responsibility to help mitigate risk. As a participant, I agree to follow the guidelines, published by the Events Industry Council, to provide as safe an environment as possible, when meeting in-person.

Event Industry Council Guidelines

Before Leaving Home 

  • Follow relevant guidance provided by the World Health Organization, or your local health authority. For DCNS, please plan to adhere to health guidelines as they evolve (CDCDoDArlington County, Commonwealth of Virginia.
  • Adhere to government issued travel restrictions and guidance issued by the region you will be travelling to and the region you are travelling from.
  • Evaluate your own health and that of people you are in close contact with; contact the meeting/event organizers if you have concerns.
  • Stay home if you feel sick.

On-site During the Event 

  • Follow guidance from your local health authority, for everyday preventive actions to help prevent the spread of respiratory viruses including:
  • Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
  • Avoiding touching eyes, nose, and mouth with unwashed hands.
  • Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
  • Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe.
  • Agree to wear a mask or facial covering, if required by the event organizers.
  • Adhere to social distance protocols put in place by the event organizers and respect others’ personal space.
  • Agree to have your temperature taken before entering the meeting/event venue, if required by the event organizers.
  • Go to the event First Aid office (or equivalent) at any time if you feel unwell or are experiencing flu-like symptoms.

Post Event

  • Based on current contact tracing advice from many health authorities, if you test positive for COVID-19 up to 14 days after returning home, please contact the meeting/event organizers to advise them.

I acknowledge the risks and agree to take full responsibility for them. I will not hold anyone else accountable, including the Association of Defense Communities, should I contract an illness, injury, loss, damage to property or other consequence as described below.

I HAVE CAREFULLY READ AND AGREE TO THE ABOVE AND HEREBY RELEASE, WAIVE AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST THE ASSOCIATION OF DEFENSE COMMUNITIESAND ITS AFFILIATED PARTNERS AND SPONSORS, INCLUDING IN EACH CASE, WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AND AGENTS (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED BY THE NEGLIGENCE, FAULT, OR CONDUCT OF ANY KIND ON THE PART OF THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS, ECONOMIC LOSS OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM MY PARTICIPATION WITH ADC’S INSTALLATION INNOVATION CONFERENCE AND ASSOCIATED MEETINGS/EVENTS.

EVENT PROTOCOLS

It is our goal to have a productive and educational event. ADC staff, Board and volunteers are not going to be policing the rules outlined above. We are asking everyone to voluntarily comply and respect the health and safety of your fellow attendees. We recognize this is not ideal, but it is a situation beyond our control.

  • The Crystal Gateway Marriott has implemented robust cleaning measures to help ensure attendee safety.
  • All social/networking events will be held in locations that will offer indoor/outdoor options.
  • Food and beverage service will be altered to ensure safety.
  • Room setup will be modified to the best our ability to provide additional space.
  • The overall attendance at the event has been capped.
  • ADC will continue to monitor the situation and may adapt protocols.

Please note: ADC is unable to reduce the level of risk of contracting COVID-19 to zero at any of our in-person events. In attending the 2022 Defense Communities National Summit, participants acknowledge the contagious nature of COVID-19 and voluntarily assume the risk of potential COVID-19 exposure or infection.